Nestled in the scenic landscapes of Thompson’s Station, Tennessee, Deer Run Camps and Retreats stands as a beacon of adventure and personal growth. This remarkable camp, located in the heart of Williamson County just south of Nashville, is enriched with lush forests and vibrant wildlife, offering a perfect backdrop for a memorable camping experience.

Deer Run was founded with a vision to provide a sanctuary where individuals and families can escape the hustle of everyday life and find renewal and connection. Rooted deeply in Christian values, their mission is to transform lives through engaging camp and retreat experiences that are fun, adventurous, and life-changing.

They cater to a diverse age group, offering specialized programs for boys and girls as well as family retreats. Each program is carefully designed to meet the developmental needs of the specific age groups they serve, ranging from young children to teenagers. At Deer Run, campers are not only given the chance to engage in a variety of outdoor activities but are also nurtured in their personal and spiritual growth.

Through their dedicated staff and thoughtfully designed programs, they strive to instill in their campers a sense of confidence, camaraderie, and spiritual well-being. Deer Run is more than just a camp; it’s a community where every individual is valued and where lifelong memories are made. Join us

Programs Offered by Deer Run Camps and Retreats

Deer Run Camps and Retreats offers a variety of programs designed to cater to different age groups and interests. Each program is thoughtfully structured to provide an immersive and enriching experience, allowing campers to explore new interests, hone existing skills, and grow both personally and spiritually.

1. Day Camps

Ages: 5-12 years
Length: One-week sessions, Monday to Friday
Activities: Includes lake activities, crafts, climbing, archery, and age-appropriate spiritual development sessions.
Schedule: Campers arrive each morning and enjoy a full day of activities, meals, and adventures, returning home in the evening.

2. Overnight Camps

Ages: 7-17 years
Length: One to two-week sessions
Activities: These camps include all the day camp activities plus special evening events like campfires, night games, and deep discussions.
Schedule: Campers experience a full camp life from morning wake-up calls and cabin clean-up to evening devotions and lights out.

3. Family Camps

Length: Weekend or week-long options
Activities: Tailored to include all age groups, activities range from zip lining to family devotion times, ensuring that every family member is engaged.
Schedule: Designed to strengthen family bonds, the schedule includes shared activities and meals, worship sessions, and free time for relaxation.

4. Adventure Programs

Ages: 12+ years
Length: Specialty sessions throughout the summer
Activities: Focus on high-adventure activities such as high ropes, wilderness survival training, and advanced water sports.
Schedule: These programs are more intense, with early morning starts and challenging day-long activities.

5. Leadership Development

Ages: 15-17 years
Length: Two to four-week sessions
Activities: Focus on developing leadership skills through team-building exercises, leadership theory, and practical service opportunities within the camp.
Schedule: Includes workshops, mentorship activities, and practical leadership roles within the camp operations.

Typical Daily Schedule:

7:30 AM: Wake-up & Cabin Clean-up
8:00 AM: Breakfast
9:00 AM: Morning Session (activities vary by day and camp type)
12:00 PM: Lunch
1:00 PM: Rest Time / Free Time
2:00 PM: Afternoon Activities
5:00 PM: Dinner
6:00 PM: Evening Activities (campfires, night games, etc.)
8:00 PM: Evening Devotion/Worship (for overnight camps)
9:00 PM: Lights Out (times vary by age group)

Each program at Deer Run is designed to build lasting memories and foster growth in a fun and safe environment. Whether through conquering fears on the high ropes course, learning new skills in a workshop, or making new friends around the campfire, every camper finds something to love at Deer Run.

Accommodations in Deer Run Camps and Retreats

At Deer Run Camps and Retreats, they ensure that all campers and families have a comfortable and enjoyable stay, surrounded by nature yet provided with modern amenities.

Sleeping Arrangements

Cabins: Their primary accommodation consists of well-maintained cabins that are designed to blend into the natural surroundings. Each cabin is equipped with bunk beds, air conditioning, and heating to ensure comfort throughout the year. Cabins are grouped by age and gender for overnight camps.
Tents: For those looking for a more traditional camping experience, they offer tent sites in designated areas. These are typically used during specialty adventure camps or leadership outings.
Dormitory Style: For large groups or during certain retreats, they use dormitory-style accommodations where campers have shared rooms equipped with all necessary facilities.

Dining Options

Meal Plans: All registered campers enjoy a variety of healthy and nutritious meals served in their communal dining hall. Meal plans are inclusive with the registration, providing breakfast, lunch, and dinner.
Dietary Accommodations: Understanding the importance of dietary needs, Deer Run offers options for vegetarian, vegan, gluten-free, and allergy-friendly meals. They ask that any specific dietary requirements be communicated in advance so they can best accommodate all their campers and guests.

Bathroom and Shower Facilities

In-Cabin Bathrooms: Most of their cabins are equipped with modern bathroom facilities that include showers, sinks, and toilets. These facilities are designed to offer privacy and convenience.
Central Bathhouses: For areas like tent sites and some dormitory accommodations, they provide centrally located bathhouses. These are maintained to high standards of cleanliness and are separated by gender. Each bathhouse is equipped with multiple showers, toilet stalls, and sinks to accommodate several campers at once.

Additional Amenities

Common Areas: Their campsite includes several common areas like lounges, small group meeting areas, and outdoor gathering spots, which are perfect for social activities or quiet reflection.
Recreational Facilities: Campers have access to various recreational facilities, including sports fields, courts, a lake for water activities, and trails for hiking.

At Deer Run, they strive to create a welcoming and safe environment for everyone. Their accommodations are thoughtfully designed to ensure that each camper can fully enjoy their experience with us, focusing on both comfort and immersion in the natural beauty of Thompson’s Station.

Activities in Deer Run Camps and Retreats

Deer Run Camps and Retreats offers a dynamic range of activities that cater to different interests and skill levels, ensuring that every camper has the opportunity to try something new and exciting. Here’s a detailed overview:

List of Activities Offered

Water Activities: Summer camps, swimming, canoeing, and paddle boating in their private lake.
Adventure Sports: Zip-lining, climbing walls, and high ropes courses.
Team Sports: Soccer, basketball, volleyball, and ultimate frisbee.
Nature Exploration: Hiking along scenic trails, orienteering, and wildlife spotting.
Creative Arts: Crafts such as pottery, painting, and leatherwork.
Skill-Based Activities: Archery, fishing, and survival skills workshops.

Special Events or Traditions

Opening and Closing Ceremonies: Each session begins and ends with a ceremony that celebrates new friendships and shared experiences.
Campfires: Regular campfire nights featuring storytelling, singing, and marshmallow roasting.
Color Wars: A camp-wide team competition that spans various activities and builds camaraderie and team spirit.
Theme Days: Fun and engaging themed days where campers and staff dress up and participate in special activities.

Skill Development Opportunities

Leadership Training: Programs designed for older campers focus on developing leadership skills through practical tasks and mentoring younger campers.
Environmental Education: Sessions that teach campers about local ecosystems, conservation, and sustainable practices.
Personal Development Workshops: Workshops that focus on building self-esteem, conflict resolution skills, and effective communication.
Spiritual Growth: Opportunities for campers to explore faith through guided discussions and quiet reflection times.

At Deer Run, each activity is carefully planned and led by experienced staff to ensure safety and maximize learning and enjoyment. Whether it’s through exhilarating adventures or creative expression, campers not only have fun but also build lasting skills and memories.

The staff of Deer Run Camps and Retreats

The staff at Deer Run Camps and Retreats are central to creating a safe, educational, and enjoyable experience for all campers. They ensure high standards of safety and professionalism through their staff selection, training, and operational policies.

Staff-to-Camper Ratio

General Ratio: They maintain a staff-to-camper ratio of 1:5, ensuring that each camper receives ample attention and supervision.
Specialized Activities: For activities that require more intensive guidance and safety, such as swimming or high ropes courses, the ratio is adjusted to 1:3.

Hiring Process and Staff Qualifications

Selection Process: Potential staff members undergo a rigorous selection process that includes a detailed application, interviews, and reference checks to ensure they are fit for the role and aligned with their camp’s values.
Qualifications: Staff are typically required to have previous experience in camping or youth programs, a background in education or related fields, and a demonstrable passion for working with children and youth.
Background Checks: Comprehensive background checks are conducted for each staff member to ensure the safety and security of all campers.

Training and Certifications

Pre-Camp Training: All staff attend an extensive pre-camp training that covers camp operations, emergency procedures, child psychology, and specific training for camp activities.
CPR and First Aid: Every staff member is certified in CPR and First Aid. Additional training in AED use is also provided.
Specialty Certifications: For certain roles, such as lifeguards or adventure sports instructors, specific certifications are required, such as Lifeguarding by the American Red Cross or specific adventure sports qualifications.
Ongoing Training: Throughout the camp season, they conduct ongoing training sessions to refine skills and update staff on any new safety protocols or program adjustments.

Support and Supervision

Mentorship and Support: Newer staff members are paired with experienced mentors to guide them through their first camp season. Regular staff meetings and feedback sessions help maintain high standards and address any concerns.
Performance Reviews: Staff performance is evaluated regularly through camper and parent feedback, peer reviews, and supervisor evaluations to ensure continuous improvement and development.

The staff at Deer Run Camps and Retreats are more than just employees; they are role models and caretakers who are instrumental in fostering a nurturing, educational, and fun environment. Their dedication and expertise ensure that every camper has a memorable and enriching experience.

Safety and Health in Deer Run Camps and Retreats

At Deer Run Camps and Retreats, the safety and well-being of their campers and staff are paramount. They implement comprehensive safety protocols and maintain excellent health facilities to ensure a secure and healthy environment for everyone.

Safety Protocols and Procedures

Regular Training: All staff undergo regular training in emergency response, risk management, and safety protocols specific to their activity areas.
Equipment Checks: Equipment used in activities such as climbing, zip-lining, and water sports are regularly inspected and maintained to meet safety standards.
Safety Briefings: Campers receive safety briefings at the start of each session and before engaging in specific activities, ensuring they understand the importance of following safety rules and procedures.
Supervision: Constant supervision is provided, especially in areas where accidents are more likely to occur, such as the swimming area, adventure courses, and during excursions.

On-site Health Facilities and Staff

Health Center: Their camp is equipped with a well-staffed health center that operates 24/7. It is staffed by licensed healthcare professionals, including nurses and, during peak sessions, a consulting physician.
Health Screenings: Upon arrival, each camper undergoes a health screening to identify any existing conditions or needs for special accommodations.
Medication Management: Their health center staff manages and dispenses all medications. Parents are required to provide detailed information and instructions regarding any medications their children need.

Policies on Handling Emergencies

Emergency Action Plans: They have detailed action plans for a variety of emergencies, including severe weather, fire, injuries, and other critical incidents. These plans are regularly reviewed and updated.
Communication Protocols: In case of an emergency, they have a clear communication protocol to inform staff, campers, and parents. This includes using alarms for immediate threats and digital communication tools for updates.
Evacuation Procedures: Evacuation routes and procedures are clearly defined and practiced during orientation and periodic drills throughout the camp season.
Collaboration with Local Authorities: They maintain strong relationships with local emergency services and health authorities to ensure a rapid response in case of emergencies.

Safety drills and briefings are integral to their routine at Deer Run, ensuring that both campers and staff are always prepared and aware of how to act in different scenarios. Their proactive approach to safety and health is designed to manage risks effectively and provide a reassuring environment for parents and campers alike.

Cost and Registration in Deer Run Camps and Retreats

Deer Run Camps and Retreats is committed to providing an enriching camp experience that is accessible and affordable for families. Here’s an overview of their cost structure, registration process, and financial policies:

Cost of Attendance

Cost Range: The cost of attending Deer Run varies depending on the type of camp and the duration of the stay. Day camps generally start at around $250 per week, while overnight camps can range from $600 to $1,000 per week depending on the length and specific program.
What’s Included: The cost includes all meals, lodging, scheduled activities, equipment use, and program materials. Additional fees may apply for optional activities or special sessions.

Registration Process and Deadlines

Online Registration: Registration for all camps and retreats is available through their online portal. Families can access detailed descriptions of each session and select the appropriate camp based on age and interest.
Deadlines: Early registration typically opens in January and offers a discount for early sign-ups. Regular registration continues as long as spaces are available, but specific camps, especially popular ones, may fill up quickly.

Payment Plans, Refunds, and Cancellation Policies

Payment Plans: Understanding family budgets, Deer Run offers flexible payment plans that allow families to pay in installments leading up to the camp start date.
Refunds: Full refunds are available until a specified cut-off date, usually about a month before the camp begins. After this date, partial refunds may be granted on a case-by-case basis, usually in the case of medical issues or family emergencies.
Cancellation Policy: In case of cancellation by the camp due to unforeseen circumstances (like extreme weather or health advisories), full refunds or credits for future camps are offered.

Scholarships and Financial Aid

Scholarships: Deer Run provides a limited number of scholarships each year based on financial need. These scholarships can cover part or all of the camp fees.
Financial Aid: Applications for financial aid are available during the registration process. Families are encouraged to apply early as funds are limited and distributed on a first-come, first-served basis.
Community Support Programs: In addition to individual scholarships, Deer Run partners with community organizations to offer sponsored camp experiences for children who may not otherwise have the opportunity.

At Deer Run Camps and Retreats, they strive to make their programs accessible to as many children and families as possible.

Parent and Camper Preparation in Deer Run Camps and Retreats

Preparing for camp can be an exciting time for both parents and campers, especially if it’s the first experience. At Deer Run Camps and Retreats, they aim to make this preparation process as smooth as possible with clear guidelines and helpful tips.

Packing List

To ensure campers have everything they need for a comfortable and enjoyable stay, here’s a basic packing list:

Clothing: Pack clothes that are comfortable and suitable for a variety of weather conditions, including warm days and cooler evenings. Include items such as T-shirts, shorts, pants, a jacket, and a raincoat.
Footwear: Sturdy shoes for hiking and sports, plus sandals or flip-flops for showers.
Bedding: Sleeping bag or sheets and blankets, plus a pillow, depending on the accommodation type.
Personal Items: Toiletries, sunscreen, bug spray, a flashlight, and a water bottle.
Optional Items: Swimsuits, hats, sunglasses, and a camera (non-smartphone if possible).

Rules and Policies

Technology Use: To maximize the camp experience, they encourage limited use of technology. Cell phones, tablets, and other electronic devices are discouraged and may be collected or restricted depending on the camp session.
Visitation: Parents are encouraged to visit only on designated visiting days to help campers adjust to and benefit from the immersive camp environment.
Behavioral Expectations: Respect for others, positive participation, and safety are crucial. Specific guidelines and consequences for misbehavior are outlined in the camp handbook provided upon registration.

Tips for First-Time Campers and Parents

For Campers:
- Engage in Pre-Camp Activities: Familiarize yourself with camp activities through their pre-camp materials to get excited and mentally prepared.
- Connect with Campers: If possible, connect with other campers who will attend the same session to build friendships early.
- Practice Independence: Practice skills like packing and organizing your belongings, and taking care of your personal hygiene independently.
For Parents:
- Communicate Openly: Discuss what the camp experience will be like, focusing on the positive aspects like making new friends and learning new skills.
- Set Expectations: Discuss homesickness and coping strategies, reassuring your child that it’s normal and okay to miss home.
- Stay Positive: Your enthusiasm and confidence in the camp experience will help reassure your child and set a positive tone for their adventure.

Preparing adequately for camp can help ensure that both campers and parents have a stress-free lead-up to and experience during the camp session. Deer Run is dedicated to supporting families every step of the way to create an enriching and memorable camp experience.

Deer Run Camps and Retreats offers a rich and engaging environment where campers can explore, learn, and grow amidst the natural beauty of Thompson’s Station, Tennessee. With a wide array of activities, dedicated staff, and a commitment to safety, Deer Run provides an unforgettable experience that nurtures both the body and spirit.

Whether it’s through thrilling adventures, creative explorations, or making new friendships, campers leave with not only memorable experiences but also skills and lessons that extend far beyond the campgrounds. The carefully designed programs and supportive community foster independence, confidence, and teamwork, reflecting their mission to transform lives through meaningful camp experiences.